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Archive for the ‘Management Lessons’ Category

RESPONSIBILITY OF DISSENT

Being a Yes-man is a risky proposition. When you do not agree with what the boss has to say, find a way to register your dissent and disagreement, if any. You will be helping your boss in making better decisions, and would be much valued as an effective team member. The higher you are in the pecking order, the higher the responsibility you carry on your shoulders – that of registering dissent.

RETIRINGRETIRING

CEOs and top honchos should retire themselves every five to six years. This would ensure some sanity in the operations of the company. As to lesser mortals, there is no point in their clinging to the seats of power till ill-health (or worse, death) comes knocking on the door.

Life is much bigger and brighter than work. The many shades of life which remain to be explored after retirement include simple joys – spending exclusive time with one’s spouse, putting life in the reverse gear by playing with grandchildren, taking up hobbies neglected for years and fulfilling other desires which had merely remained benign intentions all those years.

ROMANTIC ESCAPADES

Keep them strictly off-campus. Avoid getting involved with a person from the same office – it would save you the hassle of discussing office politics while having a candle-lit romantic dinner on the terrace of a beach side restaurant on a full moon night.

Hormones can easily override hierarchy, leading to complications on the job. Love blossoming within the confines of office space can also turn into litigation and expensive lawsuits. Amorous advances towards a colleague or subordinate are best avoided.

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India can justifiably boast of a long history of culture, tradition and values. Scriptures of Indian origin are a treasure trove of nuggets of wisdom. These continue to be relevant in the current context and also find ready application in the field of business management and administration.

Here are some of the areas where I believe Ramayana can inspire management14 practitioners.

  • A Premium on Values

Sticking to some core values which are steeped in righteousness eventually leads to success. The main protagonist, Rama, is depicted in Ramayana as an epitome of virtue. He is an ideal king, an ideal son and a pragmatic person. He sets high ethical standards in warfare and invariably sides with dharma, or righteousness.

A random sample of all successful business houses which have been around for more than a century now – Siemens and Tatas, for instance – is ample proof that ethics in business do pay dividends in the long run. Names of such business houses enjoy tremendous brand equity in the market; understandably, that rubs off on their products as well.

  • High on Motivation

To me, the Ahalyaa episode is all about a good leader enthusing a team of demoralized members who have become zombies over a period of time and have stopped delivering results. Once ‘woken up’, they are fully charged and start performing along expected lines.

Rama wages a war on Lanka with very limited resources, backed by an army which is pretty out-of-the-box or unconventional. It is an army which is highly motivated, expecting minimal facilities. Goes on to show the superiority of motivation levels over the availability of physical resources.

A CEO who is out to increase his market share needs the back up of a highly motivated sales staff which – if motivated well – would go all out to win the hearts and wallets of the company’s customers.

  • Mergers and Alliances

When a merger is based upon a congruence of basic value systems of both the parties involved, long-term benefits accrue.

The alliance between Rama and Sita is a turning point in the Ramayana for more reasons than one. Sita is brought up in the household of the sage-king Janaka. When Rama gets banished to the forest after their marriage, she displays a clear absence of any hedonistic tendencies and chooses to accompany him to the forest. Without a synergy of this kind, the sequence of events could have been quite different!

Likewise, the friendship of Rama and Sugriva sets a good example of mutual cooperation between two people facing a similar predicament in life and career. What follows is Sita getting traced in Lanka and Ravana eventually getting vanquished.

When Etihaad decides to team up with Jet Airways, or when Tata Steel ties up with Corus, the parties involved are looking for synergies in their respective core strengths, so as to tap their joint business potential better.

  • Succession Planning

Dasaratha’s plans for installing Rama on the throne of Ayodhya do turn topsy-turvy, but the existence of a clear succession plan can never be denied. This is meant to ensure continuity in governance. It helped that besides being the eldest son, Rama was liked by all and hence chosen to lead the kingdom once his father passed away.

As per Raghuvansham of Kalidasa, when the time comes to relinquish his body, Rama divides the kingdom equitably between his two sons – Lava and Kusha.

All well-managed companies ensure that the career development plans of their top performers are directly linked to succession plans. Ideally, good leaders invariably groom at least three managers under them. When one gets promoted to the coveted slot, it is quite likely that two others may seek greener pastures elsewhere. Whatever happens, the goals and the processes involved in achieving the same enjoy uninterrupted continuity.

  • Leaving the Comfort Zone

When Rama gets ordered to remain in the forest for a span of fourteen years, Sita and Rama take it as an opportunity to engage with the ordinary citizens of their kingdom, rather than remaining confined to the comforts of their palace. This helps them to understand the ground realities better.

CEOs and marketing honchos of today who travel through the hinterland to get a better first-hand feel of the customer’s pulse do a far better job of servicing the market.

  • Excellence in Execution

The plan to locate Sita gets brilliantly executed by Hanuman. The wisdom withRamayana 3 which he conducts the search and the single-minded pursuit of the goal is an example worth emulating by managers at all levels. While crossing the sea, he declines an invitation from Mount Mynaaka to take some rest on the way.

The manner in which he assures Sita of his genuineness exhorts managers to conduct commercial negotiations by first setting the anxieties of the opposite party at rest.

  • Concern for Environment

For three days, Rama prays to the god of the sea to grant a passage to his army. Nothing happens. Rama then shoots arrows into the bosom of the sea, whereupon the sea-god appears and explains that he is bound by the laws of nature, just like earth, air, space, light and all constituents of the universe. Creatures living under his shelter he cannot forsake, but surely a shallow area can be shown where a causeway can be built.

Rama accepts the sea-god’s apology and orders the building process to start. Thus, the objective is met without damaging the eco-system.

In the current context, governments all over the world are realizing the importance of striking a judicious balance between economic growth and environmental concerns. Rama’s approach inspires us to strive to find the middle path and ensure that Mother Nature is not unduly disturbed to pave way for crass commercialism.

  • Dependence on Yes-men!

Ravana is a highly learned and accomplished person. One of the reasons for hisRamayana 2 downfall is to neglect the advice of nay-sayers. His wife, Mandodari, brother Vibheeshana and minster and maternal grandfather Malyavaan – all advise him to return Sita to Rama. Instead, he chooses to listen to his courtiers who play on his ego and pride and advise him not to do so.

A couplet in Sundara Kanda of Ramcharitmanasa clearly advises us to ignore the advice of a paid deputy, a doctor and a teacher who speak positively out of either fear or expectation of a gain. A king who acts upon such motivated advice loses his kingdom, his body and his righteousness (dharma) as well.

  • Humility in Victory

When Ravana is on his death-bed, Rama exhorts Lakshmana to learn the tenets of good governance from him. Lakshmana approaches Ravana rather haughtily first and fails. Rama then advises him to approach Ravana with due humility, whereupon Ravana speaks of the pitfalls of procrastination and shares his knowledge about statecraft and diplomacy.

  • Power of Attorney

The sincerity with which Bharata takes care of the kingdom’s affairs while Rama is away speaks of true values of follower-ship. Upon his return to Ayodhya, Bharata informs him that the kingdom’s revenue had gone up ten-folds during the fourteen years he was away.

Here is an excellent example of a kingdom held in trust and good faith, much akin to the present day concept of a power of attorney getting appointed to take care of administrative and legal matters of a business when owners are not readily available.

  • Make Haste, But Slowly!

Rama has won the war and is on his way back to Ayodhya. He decides not to rush back. Instead, he stays back at Sage Bharadwaj’s ashram for a night and makes enquiries about the state of affairs in Ayodhya. Also, he sends Hanuman upfront to break the news of his imminent arrival to Bharata who is living like an ascetic in Nandigram. He moves to Ayodhya only after receiving adequate feedback about its current situation.

  • Leadership Traits

With the possible exception of his handling of Sita upon her return from Lanka, Rama conducts himself in an exemplary manner throughout the narration. Feminists these days may scoff at the treatment meted out to Sita but the fact remains that Rama acts like a true-blue king for whom the overall welfare of the kingdom comes first, even though he suffers personally in the process.

Whether it is befriending Nishaad Raaj, refusing to return to Ayodhya when Bharat approaches him in Panchavati, conducting the last rites of Jataayu, accepting Vibheeshana in his fold or even when reuniting with his mothers and brothers upon his return to Ayodhya, he sets a high bar for humanity in general.

In the corruption-infested times we live in, his leadership traits inspire managers to do their best even under the most trying circumstances.

  • Ram Rajya

The concept of being fair to all is the bedrock on which modern management is based. For those in power at the top, an impartial conduct of those in authority is a sine qua non for the morale of the people. Sita gets banished to the Valmiki ashram when an ordinary citizen casts an aspersion on her character. Rama’s role is not much different from that of a true-blue CEO whose loyalty to the company’s overall welfare is unflinching.

Skirt-groping CEOs who have a roving eye and managements which look the other Ramayana 1way just because they accord a higher priority to business goals than to the character of their top honchos could take a leaf out of Rama’s conduct.

There are several instances when management has to divulge information on a ‘need to know’ basis. However, if the basic practices are perceived to be fair to all, even management policies which impact the employees adversely – like a down-sizing – are not taken amiss across the company.

Ramayana is rich with several other narratives which could be useful to management practitioners. Also, each narrative may be interpreted in several ways, depending upon how one goes about analyzing it.

References:

Ramcharitamanas by Goswami Tulasidas, Valmiki Ramayana, Ramayana by C. Rajagoplachari, Raghuvansham by Kalidasa, Adhyatma Ramayana, Series on Ramayana by Narendra Kohli.

Illustrations Courtesy Internet

http://attachment.benchmarkemail.com/c117651/July-Augusl.pdf 

(Related Posts: 

https://ashokbhatia.wordpress.com/2013/07/12/management-lessons-from-mahabharata

https://ashokbhatia.wordpress.com/2015/09/04/management-lessons-from-the-life-of-lord-krishna)

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QUALITYQUALITY

Hire a quality expert who is practical and does not live in an ivory tower, or else your billings may nosedive and your entire manufacturing team may end up doing only rework.

In the services sector, quality invariably means an extension of the core job being done. A shipping agent who keeps you updated of the status of a shipment at all times is a delight to work with; so is a dentist who sends you a discreet s-m-s reminding you of your appointment that evening.

To quote Dr. Laurence J Peter and Raymond Hull: “……man cannot achieve his greatest fulfilment through seeking quantity for quantity’s sake; he will achieve it through improving the quality of life, in other words, through avoiding life-incompetence.”

 

QUANTITATIVE APPROACH

Quite a few times, a team leader has to let go of his quantitative obsession and take a decision off the seat of his pants. A crucial input to decision-making is intuition and gut feel. In turn, intuition and gut feel get sharpened over a period of time by the sheer availability of good quality quantitative data.

 

QUESTIONNAIRE

A well designed questionnaire is an important tool in any research project. It pays to pre-test one before freezing it. However, in case of behavioural and attitudinal studies, a structured interview approach works much better.

 

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Even though quite a few business houses from India had joined the World Economic Forum’s Initiative against Corruption in November 2012, not a single Indian company has so far become a signatory to the UN Convention against Corruption. This is deeply regrettable and projects the image of a corrupt business environment in India. It discourages foreign investments and erodes the brand value of Indian companies. In the absence of a level playing field, businesses shy away from potential opportunities. Mr. Ratan Tata’s lament on not having able to enter the field of aviation quite some time back is still fresh in our minds.

Companies can never be faulted for hiring Vice Presidents who are highly virtuous, law abiding and disciplined souls. Understandably, only those who follow high ethical standards and are in sync with the core values of the company would make the grade. However, in quite a few organizations, such qualities are merely necessary but not sufficient. When it comes to handling external agencies, incumbents who can either bend a few rules or interpret the fine print of law creatively to add to the bottom line of the company alone would be rated high and viewed with awe and reverence.

The Dr. Jekyll and Mr. Hyde Scenario

In other words, VPs should not only be ‘Virtue’ Presidents, but should also possess the flexibility of doubling up as ‘Vice’ Presidents while dealing with liaison matters. This stems from the core belief that businesses cannot be run successfully without back-stage dealing and wheeling, obviously with the aid of what many would euphemistically refer to as ‘appeasement initiatives’.

Appeasement of any kind is invariably geared towards either tweaking government policy to suit the ends of business, as also for specific time bound gains in the forms of large contracts, largesse, concessions and indirect favors. Organizations believe that advance knowledge of government plans, policies and rules is a great tool to deliver results to shareholders who not only look for long-term capital gains but also for better results quarter after quarter.

Sleeping with the enemy

If a professional gets stuck with an assignment which involves corrupt practices which do not match his or her personal core values, one option would be to escalate the issue. This would ensure that the matter is reviewed at a higher level in the organization.

If this option turns out to be impractical for some reasons – whether professional or personal – another one would be to start actively searching for career options with companies which value ethical practices in business!

A much better option, however, could be to work for a change from within the organization. This could be done either by presenting alternative business plans to management or by recommending an approach whereby the company could sidestep the issue by projecting its innate strengths in an aggressive manner. Let us consider some of the tactics in a professional’s arsenal which could be used to combat corruption in business deals.

Tackling Business Competition in the Market Place

The best strategy for a business to have is one which is based on avoiding government doles and concessions. By focusing on core competence and by fighting out the competition in the market place, the business can reduce its dependence on a wide section of the government policies. Surely this calls for rare qualities of leadership, statesmanship and openness. Inviting the government to play favorites and to resolve competitive business issues that are better dealt with in the market place could be a boon as well as a bane. However, this may not be possible in industries which are highly regulated.

Operating in an Unethical Environment

If one has absolutely no other option but to operate in an unethical business environment, the following steps might help to avoid corrupt practices.

  1. Building trust: An honest and humble approach, backed by a long relationship built on explaining the contribution of business can and does work. Investments made, employment opportunities offered and revenue generated are a few of the things that can be leveraged to secure favorable decisions without indulging in corruption.
  2. Reputation travels ahead: The fact that a business house does not stoop down to corrupt practice is generally well-known. It is a strategic advantage to have a squeaky clean image which ensures that a request from such an outfit is treated with the respect it deserves.
  3. Investing in underground cables: It never pays to flaunt one’s relationships. By keeping them underground, one not only wards off competition but also ensures that in case of a change of regime, the damage is minimal.
  4. Diversifying one’s liaison ‘assets’: One learns to be friendly with political opponents. In TN, one needs to be friendly with both the Dravidian parties. In WB, it is tough even if both CPM and TMC are one’s friends. In Maharashtra, Congress, NCP and both the variants of Sena must all like one for one’s business to make some headway.                                                                           Business history teaches us the same lesson. In the pre-independence era, Tatas were funding Gokhale and engaging with the nationalist elements while British officers retired from ICS were being employed by the group. JRD had excellent personal rapport with Nehru. G D Birla had been corresponding with Winston Churchill for a long time. Churchill’s dislike for Mahatma Gandhi was well-known; even though he was being supported by Birlas. They gave a job to one of his sons. It is a fact that he was assassinated while staying as a guest at Birla House in Delhi.
  5. Be courteous, humble but firm: Most government officers take a dim view of business executives. Firstly, they are not viewed as being dependable. Secondly, they are thought to be paid exorbitantly high and generate a feeling of awe as well as jealousy in a public servant. Now, if one walks in with one’s latest cell phone and/or tablet in his office and starts showing off the latest Rolex watch, one would be surely shown the door promptly.

Setting the Moral Compass Right

The UN Convention against Corruption is a laudable initiative and deserves to be given a serious thought by our present day business leaders. It binds an organization to (a) reducing corruption risk in procurement and contracts, (b) engaging in competitive and transparent procurement processes and (c) disclosing all payments made in procurement deals. The global panel already has names such as Coca-Cola, Microsoft, Siemens and Accenture.

It is not that India does not have shining examples of groups which have demonstrated the strategic advantage of pursuing business goals while staying the ethical course. The Tata group has been at it for the past 120 years or so. Liberalization of the economy appears to have thrown up quite a few scams, but companies like Infosys keep our hopes alive. As per Elaine Dezenski, senior director at WEF and the head of PACI, Infosys, Godrej Industries, Bajaj Auto, Genpact, Wipro and M&M are already signatories to the initiative.

As argued in an earlier blog (Getting a Moral Compass Would be a Sound Business Strategy for India Inc, published on December 9, 2012), companies in India would do well to seize the opportunity to clean up their business deals. A beginning can be made by persuading major political parties to make their funding transparent. Those in real estate business can come out with a time bound plan to rationalize stamp duties all across India, thereby making their deals more transparent.

Hopefully, progressive companies in India would see the strategic benefits of committing themselves to such initiatives soon enough!

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POLICIES

Grandiose written policies are useful to Accountants who would love to raise relevant as well as irrelevant objections on various transactions, legitimate or otherwise. These are also useful to procedure oriented executives who would love to drive innovation and imaginativeness out of the organization.

If you happen to be a big fish in a small outfit, prepare and circulate a Policy Manual only at the organization’s risk and peril. If you have to, do so with scope for flexibility, and ensure it gets updated and re-circulated at regular intervals.

In case of very large organizations, Policy Manuals end up being statements of benign intentions of the top management. Internal Audit uses these to conduct frequent audits, pointing out minor deviations and confusing the top management at regular intervals. Often, crucial deviations having long-term impact on the business are left out, thereby increasing the organization’s vulnerability in facing either a legal or a statutory compliance related tsunami.

POLITICIANS

Like them or hate them, they are here to stay. Keep them in good humor, if you definitely have to interact with their tribe. After all, they could be high either on their Utility Quotient or on Nuisance Quotient.

Keep equidistant from politicians of all hues. You never know when the opposition party’s turn to warm the treasury benches may come.

When doing a favor, keep it away from public eye. This way, you would not only keep your competitors guessing but also ensure that a change in regime would be less likely to derail your business plans.

PROMISES

Either don’t make promises; if you do, try your very best to keep them. If necessary, buy time to commit on deadlines. Surprise your boss by delivering on your promise in advance.

Do this without fail. In the long run, your brand value as a manager would grow.

PROMOTIONS

An effective tool in the management’s arsenal to reward and motivate guys who excel in their jobs.

There are two key challenges faced in case of promotions:

1.     Pressure for time bound promotions:Everyone expects to get promoted after having slogged it out at a given level in the     organization for few years. The reason you find most organizations top-heavy today is because the managements twenty years back did not pay attention to managing the aspirations of its people and instead went along with the philosophy of time based promotions!

2.     Managing is different:   Doing a job yourself is one thing. Getting it done through others is a different ball game altogether. To be a good manager, one needs to be a leader, bestowed with skills in team building, communication, delegation and supervision. Often, two-thirds of the promotions in corporates are based on the incumbent putting in an impressive show in his/her present role. Once promoted, the incumbent is left twiddling his thumbs, trying to figure out how to manage the same activity through others.

The solution possibly lies in building up a culture which rewards good performance but does not overlook the projected managerial talent of the promotee. Job rotation, counseling and job enrichment are some of the tools which a wise HR guy may use to manage the majority which deems a promotion as its birth-right based on the fourth dimension of our universe – time – alone!

A populist approach like resorting to time based promotions can only be practiced at the organization’s long term peril, unless there is an aggressive scheme in place to enforce employee separations also, that too in a time bound manner!  

PRAISE & REPRIMAND

When responding to a team member’s performance, always praise in public but reprimand in private. Try not to follow the obnoxious policy of getting rid of an utterly-butterly useless guy by humiliating him in public. Assist him in getting out-placed instead.

Be generous with your formally conveyed appreciation only at your own risk. If a swollen-headed guy falls in his subsequent performance ratings, he could well turn around to use your formal communication to promote his case for the next promotion!

PROCRASTINATION

It is not altogether wrong to say that it is the early worm which gets caught! Procrastination works best when the idea is to delay a crucial decision which, if taken at that point in time, could create more problems than it would solve. Governments appear to do it all the time. The flip side is the higher probability of losing a business opportunity.  

PUBLIC RELATIONS

In a large complex business, you may need to hire an expert to handle your public relations. Check the guy’s credentials, and sign him on for a maximum period of two years at a time. Better still, get one of the smart secretaries to handle it in-house.

 

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PACKAGES

Negotiable only at the entry stage, and may not remain so thereafter! Also, the rate of growth of packages outside the company would always be better than the jumps you get in-house! Bear in mind that packages are worked out in relation to the company’s corporate ego (read brand value), and also the comfort levels offered. If you are willing to challenge yourself and move out of your present comfort zone, don’t grumble for long; find another exciting opportunity and move on!

As postulated by the Motivation-Hygiene Theory of Herzberg, packages fall in the Hygiene category of rewards. In other words, to use a medical analogy, their presence does not necessarily make a person healthier; on the contrary, their absence can cause deterioration in health. To put it simply, when it comes to individual motivation levels, packages have a rather short shelf life!

PEOPLE

They are not spares of a machine, to be replaced once their utility is exhausted. Grooming them for higher responsibilities is the management’s prerogative.

The Two Factor theory established long time back that money is a poor motivator, boosting people’s morale only in the short run. Money is connected to material acquisitions and the mind. Intangibles appeal to the heart and make much better sense. A surprising word of praise from an unexpected quarter can cheer up an employee no end. A birthday greeting which goes out-of-the-way to enable an employee to spend quality time with his family may be far more effective. The intangibles build an emotional bond with the company.

PERFORMANCE

At times, first impressions of performance are wrong. Some slow starters may become star performers; some could well be flashes in the pan who eventually fumble and attain a state of clueless bliss. Most jobs would need consistent performance, whereas some require short-term bursts of energy and attention.

Assess performance of people over a period of time, against the backdrop of the nature of the assignment handled.

PLANNING

Good planning needs to be exhaustive, but also flexible. Business environment is always in a flux, and a plan always has to be reviewed to ensure not only its own relevance but also the enthusiasm of the team which would be burning the proverbial midnight oil to implement it.

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OBJECTIVES, GOALS

To come up with a clear and simple goal is the key task of a manager. A dithering on this score is bound to lead to disasters, with precious resources getting wasted. The goals also need to be flexible, to always remain in tune with the business environment.

ORGANIZATION STRUCTURESOVERSTAYING ONE’S WELCOME

Are these helpful or simply a drag on the business? A formal chart is handy for the HR guys to decide ranks, packages and perks. Also, to external agencies, it explains how the organization works. In reality, a matrix organization, with a heady mix of formal as well as informal linkages between different units and/or departments, is far more effective in meeting business goals.

In any case, an organization chart cannot be allowed to become responsible for business paralysis and rigor mortis setting in.

OVERSTAYING ONE’S WELCOME

It is just not done. It shows one to be in a deep comfort zone, enjoying the perks of familiar personalities, processes and systems, but missing out on newer challenges and some spice in one’s career.

All ideas which sound revolutionary from a new incumbent fade exponentially over a period of time. The incumbent himself gets bored and a sense of fatalism sets in. A smart incumbent would call it quits before he reaches this state of vegetation.

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NETWORKING

It is great to be the part of a clique. But there is a flip side. The go-between you choose to introduce you to the big-wig might have his own axe to grind! Best is to call the big-wig cold, and keep in touch with your network to keep a tab on what is happening.

NAY-SAYERS

Try to be a ‘No-man’ and you will find that it is much more fun than being a ‘Yes-man’! It shows independence of thinking. It ensures that your boss notices you faster and values you better than your peers. Also, it may open up a new approach to solving the problem at hand.

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Quite a few of the managers I run into are frustrated because they could never make it to the top slot. The corner office with plush seating and an exclusive wash room has somehow always managed to elude them. I admit that the power and pelf a Number One slot bestows upon a manager is alluring as well as intoxicating. But I believe that being a Number Two is also not too bad a proposition; in fact, it could be more rewarding, instructive and exciting!PROMOTIONS

Now, don’t get me wrong. I am not advocating a drive against perfection or excellence in whatever you do. I am only trying to say that there is divine contentment in being a Number Two as well – relish it!

The Perils of Being a Number One

Being a Number One is rewarding as well as challenging. Take it from someone like me who has been at the top of a pyramid several times in his career. There are obvious drawbacks to reaching the top, and let me sum these up.

  1. When one does get to occupy the corner office, one gets no one to talk to freely. One may be lucky to have a few unsuspecting souls whom he can use as a sounding board for his ideas. But there is no denying that such team members who listen to the top boss respectfully could very well be those who believe in merely being ‘Yes Men’.
  2. Even if one gets a nay-sayer, there is no guarantee that he does not suffer from a tendency towards premature ejaculation, spilling the beans to a group of his own confidantes, thereby nipping all well thought out plans in the bud. In other words, one may be commanding fake respect, but not necessarily genuine loyalty.
  3. The sheer pressure of being a part of the rat race is rather high. Ensuring that one remains unchallenged in one’s top position brings along a level of stress that many may not be able to handle for long. If they do so, it could be at the cost of either health or quality time with their near and dear ones.
  4. One has to constantly watch over oneself to ensure that the ego does not balloon into something unmanageable. If humility does not come to one naturally, the stress builds up faster.

Being Number One does not necessarily imply that one is happy and satisfied. If so, one may be making good money but not having fun. Could it be really worth it?

The Perks of Being a Number Two

You Are Responsible, Not Accountable

The boss decides the overall paradigm and the goal to be achieved. Like the captain of a ship who has a better and wider perspective on things, he decides the course to be taken. Your own task becomes simpler to that extent. Sure enough, you add value by providing operational feedback which could alter the course quite effectively. In other words, you may be responsible, but it is he who is accountable!

Extra Time on Your Hands

The poor guy also takes the rap for all the failures. So, that leaves you with enough time to catch up with other pleasures at the work place – like, hob-nobbing with the HR guys to keep an ear to the ground, sweetening up the Accounting devils to ensure that all your claims get settled fast, chatting up with the legal eagles to ensure that your operations are free of any blemishes, and to network with other departmental heads so as to derive synergistic benefits for your own area of work.

Managing Insecurity of Your Boss

You know how insecure some of the top bosses are. Of course, this is internal to them and is never meant to be displayed publically. At times, you might have felt that your salary is getting paid only to ensure that his mental balance is always under control – a unique privilege, to say the least. Many a times, a boss gets so worked up about an insignificant issue that you need to intervene without delay – either taking the responsibility of resolving the problem yourself, or by simply diverting his mind to another pressing problem.

Some Role Models

Being a King Maker (and not a King) has its unique advantages. When you offer yourself as a sounding board, you can give sane advice as and when asked for. In our scriptures, you might have admired the sage counsel of people like Vidura (of Mahabharat fame) and Chanakya (advisor to Chandra Gupta Maurya).

In literature, if you have been introduced to the chronicles of Bertie Wooster, you would have admired the feudal spirit of Jeeves who invariably comes to the aid of the young master in his hour of peril.

These people could perhaps be the role model for those of us who are relegated to a Number Two slot in our careers.

Continue Honing Your Technical Skills

There are professions in which an elevation means getting away from honing one’s technical expertise further and instead getting bogged down with administrative hassles. Ask a doctor who has become a Medical Superintendent or a teacher who has risen to the level of a Principal; in all likelihood, they would readily attest to having experienced this syndrome.

You Always Try Harder

The best advantage you drive from being a Number Two is that of immense learning and untiring efforts towards improving your own performance. You cannot afford the luxury of being complacent. You always try to work better, because somewhere deep within you, you cannot get rid of the desire to attain the top slot some day!

I believe this logic applies to companies as well. Decades back, Nirma gave sleepless nights to HUL. Samsung is now beating Nokia at its own game. There are several David-Goliath type cases in the industry which justify this belief.

Being Number Two means that you always have a high testosterone level in your blood stream, thereby making you more aggressive and a highly focussed achiever.  The fire in the belly remains unabated.

The Flip Side

On the flip side, by being Number Two, you run the risk of becoming a scape goat at times. Too long a sojourn in this slot could either mean that the company has stopped growing, or that you have overstayed your welcome. If so, seeking greener pastures could be a solution.

A Disclaimer!

My arguments in favour of being a Number Two might have made you jump to a conclusion that I am a lazy bum, devoid of burning ambition and a fire in the belly! Or, I am a manager who believes only in abdication and not in delegation. Or, even worse, that I am rudderless drifter!

With all emphasis at my command, I deny all such insinuations! Rather, allow me to urge upon you not to lose sleep if you have just missed that coveted elevation to a Number One slot recently!

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The recent economic meltdown has impacted not only the bottom lines of the companies but also the lives of a vast majority of senior managers and CEOs. Over-burdened, stressed, sleep-deprived and burnt out, they try to cope with Hurricane Stress that has hit them hard in the past few years.

How is it that they are coping with such a scenario? I spoke to twenty professionals who are in senior leadership roles in industries as diverse as IT, leather, chemicals, engineering and R&D to understand the contours of the arsenal these leaders use to combat stress. The sizes of the companies varied from 50 to 1,500, and the annual turnover ranged from USD 2 million to USD 5 billion.

I found the exercise to be pretty instructive. It led me to explore the practices adopted by CEOs and senior managers to minimize the adverse impact of stress in their lives and careers. It also gave me an insight into the kind of steps the managements are taking to address the issue effectively.

This is What They Do Differently

Using Stress For Positive Outcomes

The people who I found to be less stressed out were the ones who had perfected the art of time management. They had learnt to pace themselves. They had realized their own limitations and configured their working accordingly.

For example, the head of a regional manufacturing hub called upon to spearhead the company’s endeavours to influence government policy realized that he was out of his depth in handling such affairs. For quite some time, he was stressed out on this account. Gradually, he roped in another manager who had a flair for such activities. In two years’ time, he was not only handling the whole affair himself, but was also called upon by the company to handle similar challenges at the national level.He now loves what he used to detest earlier and has overcome his stress on this account. In the process, he has developed yet another USP for himself!

The Art of Creative Dissatisfaction

Almost two-thirds of the leaders/managers I spoke to had, subconsciously or otherwise, developed a keen sense of creative dissatisfaction. Rather than aiming for and insisting upon perfection, they went about guiding their teams towards achieving targets in a practical manner. Each time a target was met, there would be an informal session where, besides much back-slapping, an introspective discussion led everyone to discover what they could have done better. Most of the times thereafter, the team ended up achieving the target in a smarter way!

Loosening Up

Having someone to share their troubles with – whether at office or at home – was a need almost three-fourths of them mentioned. the difference lay in the severity with which the need was expressed by each one of them.

Digging deeper, I found that their need for unburdening themselves was somehow linked to their managerial styles. Those who were participatory in their decision-making approach had a lesser need, perhaps because they enjoyed a higher degree of warmth in their relationships at work. In fact, a vast majority of them were spending a lot of their time on resolving some or the other personal problems of their team members. On the other hand, those who were rather dictatorial in their approach were living in a self-created vacuum. Their sense of loneliness was acute, and so was their need to speak out aloud about their frustrations. In almost all the cases, they sought it in their families, or amongst friends who were not related to their work place.

A Dash of Humour

A positive attitude and a strong tendency to laugh off things was another common trait. At least one-third of the leaders/managers I spoke to had even cultivated the habit of remembering and narrating jokes, poems or couplets to their team members even in formal meetings. This resulted in much merriment around, but a point was made with a dash of humour. Two of them even had the capacity to laugh at themselves, prompting other team members to be very open in sharing their failures and seeking feedback and inputs from others.

Spin-offs of Meditation

The most quoted antidotes to stress were hobbies, better work-life balance, exercise and having fun! At least five of them stressed upon the importance of meditation to overcome their work-related blues.

One of them spoke enthusiastically of Mr Matthieu Ricard (66), a molecular geneticist and confidant of the Dalai Lama. According to studies done at University of Wisconsin, scans showed that when he was meditating on compassion, Mr Ricard’s brain produces a level of gamma waves never reported before in neuroscience literature. The scans also showed a very high capacity for happiness and a reduced propensity towards negativity.

Two others said that meditation brings many benefits. It refreshes them, makes them look at their surroundings and events in a detached manner, makes them wiser and gentler, and improves their ability to cope in a world which overloads them with information and communication. In other words, they felt a good improvement in their own productivity levels, linked to their meditative forays.

Diagnosing Stress

I believe that even though stress is a result of external circumstances beyond one’s control, the actual impact felt by a leader/manager also depends upon his/her own inner resilience. If it is directly proportional to the external circumstances, it is inversely related to one’s inner resilience and work attitudes. It also depends on the personality type that we are. The perennially anxious ‘A’ types end up experiencing higher levels of stress than the often composed ‘B’ types.

When an aggressive boss misbehaves, no two team members would be affected the same way. One may take it too seriously, and feel despondent for days together; another may just brush it off and be cheerful the very next day; whereas, yet another one may look upon the incident as a feedback, view it as constructive criticism and start working on a definite plan to avoid a recurrence of the event.

Role of Management

I am happy to share that as many as half of the CEOs and senior managers I spoke to had already introduced remedial measures at the work place. The steps quoted by them included piped music, group yoga for ten minutes at the beginning of each day, a dedicated resource in the HR Department to take care of family and personal needs of employees and sensitization of all HoDs to be vigilant of signs of burn-outs amongst their team members. One CEO had even organized spiritual classes for his employees.

There are several studies to show that stress impacts productivity at the work place. The faster the employers and the employees learn to handle ‘Hurricane Stress’, the better would be the bottom line of the organization!

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